OF CENTRAL AND SOUTH EASTERN EUROPEAN CAPITALS INTERNAL
In these regulations the following words shall have
the meanings hereby assigned to them:
The Union: Union of Central and South
Eastern European Capitals
The General Assembly: The General Assembly
of the Union
The President: The President of the
The Members: The members Capitals of
The General Assembly
The General Assembly is constituted by the Mayors of
the Member capitals or by the representatives they specifically
designate for this purpose.
The General Assembly, shall meet once a year in a different
capital, at the invitation of this capital. Precedence
will be given by alphabetical order continuing after
Ljubljana and upon agreement at a 2/3 majority.
It shall be presided by the President of the Union or,
in case of prevention, by the person he/she will designate
to replace him/her.
The General Assembly shall be the deciding body of the
It shall give unanimous decision on the admission of
new members and shall be solely competent to decide
the dissolution of the Union by a ¾ majority
or an amendment to the Union Statute by a 2/3 majority.
The date of the General Assembly meeting shall be decided
by the President, after consultation with the Standing
The President shall give each of the members written
notice of the General Assembly; he/she shall make sure
that baring unforeseen circumstances, the Members receive
the Agenda and any documents relating to the meeting
to this Assembly.
The General Assembly may not be held unless at least
half of the members are represented.
The President shall convene an Extraordinary General
Assembly whenever this is requested by at least half
of the Members. In this case it must be held within
one month from the date of request.
Meetings of the General Assembly shall be public unless
otherwise requested by one of the Members.
Each of the member capitals shall be represented officially
at the General Assembly by a delegation consisting of
no more than 3 persons, including the city delegate
at the Standing Committee.
Should the Standing Committee delegate be absent he
can be replaced by another representative of the same
Each of the delegations present at the General Assembly
shall have one vote.
In the case of the vote the absolute majority of the
voting members is required for a decision, resolution
or motion to be adopted. Exception to this rule are
votes relating to the admission of new members, amendments
to the statutes and dissolution of the Union.
A vote is null and void whenever it has not been taken
by half of the present members.
In the case of equality of votes, the President shall
have the casting vote.
Any delegation wishing to bring up a point not on the
Agenda shall submit it in writing to the President.
The General Assembly will decide whether to change
the Agenda.The General Assembly may decide to form amongst
its members: workshops, committees, working groups or
commissions, which it deems necessary for the proper
progress of work. It may also call on the experts.
If the member city will make presentation or specially
address at General Assembly, it has the possibility
to address a written communication to the President.
The President will present for approval by the General
Assembly the Conclusions of the Conference prepared
by the Executive Secretary, assisted by local secretariat
of the presiding city.
The President shall have the Minutes drown up or each
General Assembly and circulate them to the members as
quickly as possible.
The Minutes shall be submitted for the approval of
the next General Assembly.
The President shall be the Mayor of the host Capital
for the General Assembly of calendar year.
The President of the Union shall be appointed for a
term of one year, from 1st January to 31st December
of calendar year.
The President shall attend to the carrying into effect
of the General Assembly decisions, resolutions or motions
and shall make sure they are consistent with the statutes.
He/she shall legally represent the Union.
After taking the opinion of the Standing Committee
and consulting the members where necessary, he may take
the appropriate decision to ensure continuity of the
Union actions between two General Assemblies.
The Standing Committee
The Standing Committee shall consist of the delegates
appointed by the local government authorities of the
member capitals, on the basis of the principle - one
delegate per capital, for a period of 3 years. Under
the authority of the President it shall ensure continuity
of the Union action between two meeting of the General
The Standing Committee shall be responsible for prompting
the responsible parties to carry into effect and will
follow up decisions, resolutions and motions taken during
General Assemblies, for which it shall prepare the Agenda
at least two months before the Conference. It shall
be assisted by the Executive Secretary.
The Standing Committee shall meet at least twice a year,
once in March in Athens and once in the organizing capital
of the year. The meetings are chaired by the President
or his/her Representative.
The Standing Committee may charge one or more delegates
from within the Standing Committee with a particular
assignment or study. It may also call on experts.
The Permanent Secretariat
The Permanent Secretariat is situated in Athens. It
shall serve as a documentation and coordination center
for the activities of the Union, assuring the continuity
of the Union.Its costs are covered by the Municipality
The Executive Secretary
The Executive Secretary is the Head of the Permanent
Secretariat. He/she is nominated by the Mayor of Athens
and appointed by the General Assembly for a period of
3 years. He/she assists the President in coordinating
the work of the General Assembly and coordinates activities
of the Standing Committee.
The Executive Secretary has the right to make a protest,
after obtaining the opinion of Standing committee ,
at any time and situation, that is not in accordance
with the statutes of the Union
Management of the Union' s finances listed in the Statutes,
shall be performed by a member of the Standing Committee
appointed as a treasurer, by the General Assembly on
proposal of the Standing Committee for a period of 3
Every year he shall submit for the approval of the
ordinary General Assembly the Union' s balance sheet
drown up by2 auditors appointed by the Mayor of the
The costs of preparing the balance sheet shall be borne
by the Union.
The annual membership fees fixed by the General Assembly
are minimum mandatory levels. These fees shall be collected
by the treasurer after each General Assembly.
If a member city pays higher fees than those fixed by
the General Assembly, the extra amount shall be covered
by separate accounting. Amounts those collected remain
at the disposalof the members who have paid them and
they may use them for any actions consistent with the
aims of the Union.
The host capital of the General Assembly shall bear
the costs occurred by the meeting, including accommodation
expenses for the official delegations.
After consulting the Standing Committee, the Union
may contribute towards the costs of interpretation and
translation entailed by the convening of the General
The costs of Standing committee meetings will be covered
at the same way by the city of Athens and the other
The Executive Secretary prepares the documents of the
meetings and shall draw up the Minutes, assisted by
the delegate of the preceding city. These Minutes shall
be submitted for the approval of the Standing Committee
at the next meeting.
The Regulations are drawn up in a single copy in English
language. A certified copy shall be given to the municipal
authorities of each member city.
These regulations will come into force as soon as they
have been adopted by the General Assembly.
Adopted in Podgorica
10th October 2003